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25 guides · written for crew, stage managers and admins

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Sign in for the first timeGet into your organization’s crew app, whether you were invited by email or use a Google or Microsoft account.For crew Add your schedule to your phone’s calendarSubscribe to a private calendar link that stays up to date in Google, Apple, or Outlook, or download events once.For crew Change your name, password, and lookUpdate your profile, change your password, choose whether you’re on the leaderboard, switch between light and dark mode, and sign out.For crew Notifications and emailFind your notifications under the bell, choose which ones also come by email, and turn email back on if it stopped.For crew Messages and channelsTalk with your crew in channels for your whole organization, each show you’re on, and the groups your managers build, and choose what notifies you.For crew AnnouncementsRead announcements from your managers on Home, sign the ones that ask you to, and choose whether they also come by email.For crew Add the app to your Home ScreenPut your organization’s crew app on your phone’s Home Screen so it opens in one tap, like an app. No app store needed.For crew Stage manager basicsWhat stage managers can see and do, how that differs from an admin, and how to find your way around Stage Management.For stage managers Channels and announcementsBuild channels that stay in sync with your departments and positions, post and schedule announcements, follow who has signed, and keep channels on track.For stage managers Manage a show’s crewAdd a show, set its hours requirements, and place crew in departments and positions.For stage managers Add events to the calendarPut meetings, deadlines, and other dates on the shared crew calendar.For stage managers Export a show’s hours and rostersDownload a show’s crew and approved hours as a spreadsheet, and grab shift rosters.For stage managers Create your organizationSign up in about a minute, pick your web address, and you’re the owner from the start.For admins Add your crewAdd people one at a time with an invitation or a password, import a spreadsheet, or let them join with their school or theatre email.For admins Roles and permissionsWhat owners, stage managers, and crew can each see and do.For admins Set up shows and semestersCreate shows, set up departments, give crew positions and hours requirements, and organize assemblies by semester.For admins Archive and restore crewArchive people who’ve moved on so their hours stay on record, and bring them back any time.For admins Turn features on and offUse Modules to show only the parts of the app your organization actually uses.For admins Set up notifications, reminders, and quiet hoursTurn kinds of notification off for everyone, choose when reminders go out, and set the quiet hours when email waits.For admins Messaging settings and safetyTurn on Messaging and direct messages, decide whether owners can review direct messages, and use the word filter, reports, exports, and retention rules to keep everyone safe.For admins Brand your organizationPut your name and logo on every page, and on Pro, your own colors across the whole app.For admins Use your own domainServe your crew site from an address you own, like crew.yourtheatre.org.For admins Sign in with Google or MicrosoftLet crew sign in with the Google or Microsoft account they already use, and optionally join on their own with your email domain.For admins Read the audit logSee who changed hours, attendance, and events, and when.For admins Plans and limitsSee what your plan includes, what happens at a limit, and how to upgrade.For admins